Complaints regarding discrimination or harassment, on any basis protected by law, shall be processed in accordance with the following procedures:
- STEP 1 – Any member of the public who wishes to express a concern should discuss the matter with the school employee involved. The employee shall respond within 5 working days.
- STEP 2 – If the individual is unable to resolve a problem or concern with the employee, the individual may file an oral or written complaint with the principal. The principal shall investigate and determine the action to be taken, if any, and reply in writing, to the complainant within 10 school days of receipt of the complaint. Any staff member that receives a written or oral complaint shall report the complaint to the principal.
- STEP 3 – If the complainant wishes to appeal the decision of the principal, he/she may submit a written appeal to the superintendent or designee within five school days after receipt of the principal’s response to the complaint. The superintendent or designee shall review the principal’s decision and may meet with all parties involved. The superintendent or designee will review the merits of the complaint and the principal’s decision and respond in writing to the complainant within 10 school days.
- STEP 4 – If the complainant is not satisfied with the decision of the superintendent or designee, a written appeal may be filed with the Board within five school days of receipt of the superintendent’s or designee’s response to Step 3. The Board may decide to hear or deny the request for appeal. The Board may meet with the concerned parties and their representative at the next regular or special Board meeting. The Board’s decision will be final and will address each allegation in the complaint and contain reasons for the Board’s decision. A copy of the Board’s final decision shall be sent to the complainant in writing within 10 days of this meeting.
The complaint procedure set out above will not be longer than 90 days from the filing date of the original complaint with the principal.*
If the principal is the subject of the complaint, the individual may start at step 3 and file a complaint with the superintendent or designee. If the superintendent is the subject of the complaint, the complaint may start at step 4 and should be referred to the Board chair. The Board may refer the investigation to a third party.
Complaints against the Board as a whole or against an individual Board member, may start at step 4 and should be made to the Board chair and may be referred to district counsel. Complaints against the Board chair may start at step 4 and be made directly to Board vice chair on behalf of the Board and may be referred to district counsel.
Timelines may be extended based upon mutual consent of both parties in writing.
If the complainant, is a person who resides in the district, is a parent or guardian of a student who attends school in the district or is a student, is not satisfied after exhausting local complaint procedures or 90 days, whichever occurs first, he/she may appeal in writing to the Superintendent of Public Instruction under Oregon Administrative Rule (OAR) 581-021-0049.
* The timelines may be extended upon written agreement between both parties. This also applies to complaints filed against the superintendent or any Board member.